Office Manager

Empire Distributors Inc, A Leading Beverage Distributor is now hiring an Office Manager. Our company offers excellent benefits, competitive wages and the potential for growth opportunities.  

Essential Duties and Responsibilities 

· Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services. 

· Monitors and guides accounts payable and receivable activities. 

· Coordinates activities for the accounts receivable and payable functions at the location. 

· Forwards completed actions to the State Corporate office. 

· Coordinates the human resources, customer service and invoicing aspects at the location. 

· Maximizes office productivity through proficient use of appropriate software applications. 

· Researches and develops resources that create timely and efficient workflow. 

· Establishes uniform correspondence procedures and style practices. 

· Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. 

· Plans office layout, develops office budget, and initiates cost reduction programs. 

· Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. 

· Prepares activities reports for guidance of management. 

· Coordinates activities of various clerical departments or workers within department. 

· Maintains contact with customers and outside vendors. 

· Supervises customer service and order processing. 

· Checks pricings on incoming products. 

· Calculates hours worked and prepares payroll activities. 

· Presents new hire orientation programs for new employees. 

· Responsible for telephone set up and coordination with telephone vendor. 

· Coordinates special billing activities with suppliers. 

· Maintain and monitor all office paper communication with corporate office. 

· Updates samples to customer accounts. 

· Other duties as assigned by the General Manager. 

Education and/or Experience 

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. 

Certificates, Licenses, Registrations 

None 

Computer Skills  

Ability to effectively use the following Microsoft Office applications: Word, Excel [formulas], Powerpoint, 

Publisher, Internet Explorer and Outlook. 

“ Empire is proud to be an equal opportunity employer and a drug free workplace. We are committed to ensuring that all employment decisions are made on the basis of qualification, merit, and business need; without regard to race, religion, gender identity, sexual orientation, age, non-disqualifying physical or mental disabilities, national origin, veteran status or any other basis covered by appropriate law. “